Team

Juxtaposition Staff: Qualifications and Expectations

Editorial Team

Co-Editors-in-Chief

Editors-in-Chief (2 positions): Two members will direct the daily activities of Juxtaposition Global Health Magazine throughout the course of the academic year. One co-Editor-In-Chief (EIC) will work on editorial and production, the other will work on sponsorship, publicity and event planning. However, both are responsible for the outcomes of the magazine and events. Therefore, most tasks are not exclusive to one EIC and they would be shared between the co-EICs. Depending on the skills of each individual the responsibilities can be shifted between the co-EICs.

Editor-in-Chief (Editorial and Production):

Responsibilities include:

• Plan project outlines with co-Editor-in-Chief and oversee editorial and production schedule (in conjunction with Managing Editor, Staff Writers and Section Editors);
• Provide leadership to the Managing Editors, Section Editors, Copy Editors and Staff Writers;
• Update editorial schedule and work plan with editorial staff at the end of every week along with managing editor;
• Ensure all components of the project work plan and strategy are being met within the specified timeframe;
• Liaise with Production Team to supervise the development of the master template and the final product with special emphasis on editorial content organization;
• Engage in on-going communication with co-Editor-in-Chief;
• Organize all general meetings with co-Editor-in-Chief and all editorial meetings with Managing Editor;
• Represent the organization at various community events, conferences, appointments with faculty or business meetings;
• Ensure that all actions are in compliance with the University policies and regulations as stipulated by the Juxtaposition Constitution; and
• Interview incoming interested members for various positions.

Skills preferred:

• At least one year previous work on the Juxtaposition Executive team;
• Experience with leadership, teamwork, project planning and networking, resource utilization and management;
• Experience with project plan framework desired;
• Familiarity with University of Policies;
• Familiarity with the editorial review and production process;
• Prior editing experience and excellent English-language writing skills;
• Excellent communication skills to represent organization when meeting with potential sponsors, faculty and applicants;
• Ability to interview incoming members for various positions;
• Ability to meet with Faculty and Department heads when representing the magazine;
• Detail-oriented with strong organizational skills;
• Ability to work under deadlines;
• Time Commitment: 5-8 hours/week (varies with editorial and production schedule)

Editor-in Chief (Event Planning, Sponsorship and Publicity):

Responsibilities include:

• Provide leadership to the Publicity and Communications Team;
• Organizing all general meetings with co-Editor-in-Chief and all sponsorship, publicity and production meetings with the respective committees;
• Plan project outlines and work schedule with the Publicity committee and Sponsorship committee;
• Plan production schedule coordinate print process with co-Editor-in-Chief and Production Editors;
• Ensuring all components of the project strategy and timeline are established and are being met within the specified timeframe, based on regular meetings, updating of work plan, and the Performance Review Policy outlined below if needed;
• Updates Work plan status at the end of every week;
• Print publication according to the principles of minimizing cost, and maximizing publicity and sponsorship
• Ensure that all actions are in compliance with the University policies and regulations as stipulated by the Juxtaposition Constitution.
• Engage in on-going rapport and updating with Co-Editor-in-Chief.
• Represents the organization at various community events, conferences, appointments with faculty and business meetings.
• Interview incoming interested members for various positions using the outlined interview process and documents.
• Complete ULead and UTSU annual renewal for club membership and revise constitution;
• Sign all requests for rental of University space and equipment.

Skills preferred:

• Experience with leadership, teamwork, project planning, networking, resource utilization and management
• At least one year previous work on the Juxtaposition Executive team.
• Familiarity with Adobe In-design and University of Toronto policies
• Excellent communication skills (e.g., ability to meet with Faculty and Department heads when representing the magazine, and resolve conflicts with staff member)
• Ability to interview incoming members for various positions
• Time Commitment:  5-8 hours/week (varies with Production deadlines)

Managing Editor (1):

The Managing Editor will aid in the development of the magazine’s content and overall production. He/she will work closely with the Editors-in Chief (Editorial) and will be heavily involved in:

• Project planning and scheduling of the issues alongside Editor-in-Chief (Editorial), and Associate Editors.
• Provide leadership to Associate Editors, Copy Editor and in some cases, writers.
• Organize editorial meetings with Editor-in-Chief (Editorial)
• Arrange meetings with all Section Editors as needed.
• Take a leadership role when establishing the call for writers.
• Setting up and facilitating editorial team meetings along with Editor-in-Chief (Editorial)..
• Initial screening submissions independently and along with Editor-in-Chief (Editorial).
• Engage in weekly meeting with Editor-in-Chief (Editorial) to update on editorial and production progress.
• Working alongside Editor-in-Chief (Editorial), to finalize article line-up for upcoming issue and coordinating the dissemination of articles to copy editors.
• Editing of articles when necessary (i.e. Section Editor inability to complete tasks may require managing editor to step in and complete the work).

Skills preferred:

• Experience with leadership, teamwork, project planning, networking, resource utilization and management;
• At least one year previous work on the Juxtaposition Editorial team or within another publication
• Prior experience with editorial review process
• Ability to interview incoming members for various positions using the standardized interview procedure
• Excellent English language writing skills
• Detail-oriented with strong organizational skills;
• Ability to work under deadlines; and
• Must be a team player and communicate effectively with staff members.
• Time Commitment:  4 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Associate Editors (3):

The Associate Editors will be responsible for editing all submissions assigned to them by the managing editor.

In addition, the Associate Editors must be willing to:

• Commission articles (max. of 5), IN ADDITION to proofreading, reviewing, fact checking and minor copy editing;
• Ensure the manuscripts adhere to the magazine’s house style;
• Maintain and safeguard the editorial quality and standard of the magazine;
• Coordinate with other editorial staff members; and
• Work closely with the authors, the Managing Editor and Writers-in-Residence;
• Observe the editorial deadlines; and
• Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required.
• Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief (Editorial).
• Attend all appointments organized by Managing Editor and Editor-in-Chief.
• Organize appointments with writers as needed throughout the Editorial process.
• Comply with Editorial procedure, deadlines and editorial review process.
• Receive Performance Review from Managing Editor

Skills preferred:

• Strong knowledge of section area and ability to identify relevant, current and novel topics that fit within Juxtaposition’s mandate and objectives.
• Experience with leadership, teamwork, and networking (resource utilization).
• Previous editing experience recommended.
• Prospective Section Editor must have expertise in the section for which s/he is interested in applying;
• Copy editing and proofreading skills;
• Excellent English‐language writing skills, including knowledge of the Chicago Manual of Style;
• Detail‐oriented with strong organizational skills;
• Ability to work under deadlines; and
• Must be a team player and communicate effectively with staff members about copy.
• Time Commitment:  3 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

 

Staff Writers (6):

The Staff Writers will be responsible for submitting engaging editorials to the magazine regularly, at least 2 pieces per semester per Staff Writer.

In addition the Staff Writers is responsible for

• Soliciting authors during the production cycle
• Ensure that the articles are high quality, unbiased, and of significant value.
• Coordinate with editorial staff members
• Work closely with the Managing Editor, the Reporters, and the co-EICs
• Observe the editorial deadlines
• Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required
• Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief
• Attend all appointments organized by Managing Editor and Editor-in-Chief.
• Comply with Editorial procedure, deadlines and editorial review process.

Skills preferred:

• Strong knowledge global health and development
• Experience with leadership, teamwork, and networking (resource utilization).
• Previous writing experience is required.
• Copy editing and proofreading skills
• Excellent English‐language writing skills
• Detail‐oriented with strong organizational skills
• Ability to work under deadlines
• Must be a team player and communicate effectively with staff members
• Time Commitment:  2 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Publicity & Communications Team 

Publicity and Communications Director (1):

The Publicity Director will be responsible for:

• Leading the publicity team including associates and the social networker
• Promoting awareness of Juxtaposition at the University of Toronto throughout the campus
• Developing a PR plan along with the Editor-in-Chief (Publicity), including press releases to University of Toronto publications and websites;
• Work with the Editor-in-Chief (Publicity) and associates to plan campus-based events to promote the magazine (including a launch party and classroom presentations to department heads and faculty members, and at relevant campus events)
• Monitoring all finances of the Juxtaposition chapter and keeping the budget updated on the Excel spreadsheet. 
• Devise a structures work plan along with the Editor-in-Chief (Publicity) and ensure all objectives are being met in a timely fashion.
• All activities undertaken and planned should be documented and updated.

Skills preferred:

• Highly motivated, efficient in networking and communication, and dependable follow-through on tasks taken up
• Time management, organizational experience and teamwork.
• Time Commitment:  5 hours/week; attendance to all general meetings recommended.

Publicity and Communications Associates (1):

The Publicity Associate will be responsible for:

• Working with the publicity team, including other associates and Publicity Director
• Helping the Publicity Director to develop a PR plan along with the Editors-in-Chief (Publicity)
• Helping the Publicity Director in executing Juxtaposition’s PR plan
• Promoting awareness of Juxtaposition at the University of Toronto throughout the campus
• Contribute ideas for new events 
• Plan and help coordinate logistics for events 

Skills preferred:

• Time management, organizational and teamwork.
• Previous publicity experience
• Time Commitment:  3 hours/week; attendance at all general meetings recommended

Social Networker (2):

The Social networker is responsible for:

• Work with Editor-in-Chief (Publicity), Publicity Director and associates to plan and execute the PR Plan and all events. 
• Overseeing all social networks of Juxtaposition
• Updating Facebook and Twitter account with global health news
• Updating the accounts with developments in Juxtaposition, Toronto Thinks, and Juxtapod 
• Informing the Juxtaposition audience about global health events in Toronto
• Updating the accounts regularly. i.e Facebook once every business day; Twitter several times a day

Skills preferred:

• Teamwork, communication, and strong follow through are required.
• Experience with social networks platforms is required
• Time Commitment:  3 hours/week (will increase during month of production); attendance to all meetings recommended.

Podcast Director (2):

The Podcast Director will be responsible for:

• Working with the Co-Editor-in-Chiefs (Editorial and Publicity) to identify topics that resonate with the Juxtaposition audience 
• Working with the Co-Editor-in-Chiefs (Editorial and Publicity) to identify and connect with leaders in the global health sector 
• Working with the Publicity and Communications Associate and Social Networker to plan and execute the podcast PR Plan 
• Developing a podcast production and publishing schedule for the academic year.
• Producing a BIWEEKLY podcast 
• Scheduling the guest(s)
• Hosting, recording and editing podcasts 
• Writing a short (100 word) promotional blurb about each podcast; the blurb will be shared with the Communications Team, who will promote the podcast on the Juxtaposition website and all social media accounts.

Skills Preferred: 

• Production, recording and editing experience 
• Informed on current events
• Highly motivated, organized and efficient  
• Effective, clear and confident communicator
• Time Commitment:  5 hours/week; attendance to all meetings recommended.

Webmaster (1):

The Webmaster will receive an honorarium of $200 CAD at the end of the academic year.

The Webmaster will be responsible for:

• Working with the Editor-in-Chief (Editorial and Publicity) to develop Juxtaposition’s new website architecture
• Source, select, transfer and organize information for inclusion and design the appearance, layout, and flow of the new Website
• Updating the website with Juxtaposition developments, including article publications podcast episodes and JuxtaTalks transcripts

Skills preferred:

• Graphic design skills
• Website design and management skills
• Teamwork, communication, and strong follow through are required
• Time commitment: 3 hours/week (will increase during month of production); attendance to all meetings recommended.
• Previous experience with Squarespace is considered an asset