Executive Team Roles

Juxta structure

JUXTAPOSITION EXECUTIVE TEAM: Expectations and Qualifications

Co-Editors-in-Chief

Editors-in-Chief (2 positions): Two members will direct the daily activities of Juxtaposition Global Health Magazine throughout the course of the academic year. One co-Editor-In-Chief (EIC) will work on editorial and production, the other will work on sponsorship, publicity and event planning. However, both are responsible for the outcomes of the magazine and events. Therefore, most tasks are not exclusive to one EIC and they would be shared between the co-EICs. Depending on the skills of each individual the responsibilities can be shifted between the co-EICs.

Editor-in-Chief (Editorial and Production):

Responsibilities include:

  • Plan project outlines with co-Editor-in-Chief and oversee editorial and production schedule (in conjunction with Managing Editor, Staff Writers and Section Editors);
  • Provide leadership to the Managing Editors, Section Editors, Copy Editors and Staff Writers;
  • Update editorial schedule and work plan with editorial staff at the end of every week along with managing editor;
  • Ensure all components of the project work plan and strategy are being met within the specified timeframe;
  • Liaise with Production Team to supervise the development of the master template and the final product with special emphasis on editorial content organization;
  • Engage in on-going communication with co-Editor-in-Chief;
  • Organize all general meetings with co-Editor-in-Chief and all editorial meetings with Managing Editor;
  • Represent the organization at various community events, conferences, appointments with faculty or business meetings;
  • Ensure that all actions are in compliance with the University policies and regulations as stipulated by the Juxtaposition Constitution; and
  • Interview incoming interested members for various positions.

Skills preferred:

  • At least one year previous work on the Juxtaposition Executive team;
  • Experience with leadership, teamwork, project planning and networking, resource utilization and management;
  • Experience with project plan framework desired;
  • Familiarity with University of Policies;
  • Familiarity with the editorial review and production process;
  • Prior editing experience and excellent English-language writing skills;
  • Excellent communication skills to represent organization when meeting with potential sponsors, faculty and applicants;
  • Ability to interview incoming members for various positions;
  • Ability to meet with Faculty and Department heads when representing the magazine;
  • Detail-oriented with strong organizational skills;
  • Ability to work under deadlines;
  • Time Commitment: 10-15 hours/week (varies with editorial and production schedule)

Editor-in Chief (Event Planning, Sponsorship and Publicity):

Responsibilities include:

  • Provide leadership to the Production Editors, Publicity Committee, Sponsorship Committee, Treasurer, Event-Planning Directors and Administrative Director;
  • Organizing all general meetings with co-Editor-in-Chief and all sponsorship, publicity and production meetings with the respective committees;
  • Plan project outlines and work schedule with the Publicity committee and Sponsorship committee;
  • Plan production schedule coordinate print process with co-Editor-in-Chief and Production Editors;
  • Ensuring all components of the project strategy and timeline are established and are being met within the specified timeframe, based on regular meetings, updating of work plan, and the Performance Review Policy outlined below if needed;
  • Updates Work plan status at the end of every week;
  • Print publication according to the principles of minimizing cost, and maximizing publicity and sponsorship
  • Ensure that all actions are in compliance with the University policies and regulations as stipulated by the Juxtaposition Constitution.
  • Engage in on-going rapport and updating with Co-Editor-in-Chief.
  • Represents the organization at various community events, conferences, appointments with faculty and business meetings.
  • Interview incoming interested members for various positions using the outlined interview process and documents.
  • Complete ULead and UTSU annual renewal for club membership and revise constitution;
  • Sign all requests for rental of University space and equipment.

Skills preferred:

  • Experience with leadership, teamwork, project planning, networking, resource utilization and management
  • At least one year previous work on the Juxtaposition Executive team.
  • Familiarity with Adobe In-design and University of Toronto policies
  • Excellent communication skills (e.g., ability to meet with Faculty and Department heads when representing the magazine, and resolve conflicts with staff member)
  • Ability to interview incoming members for various positions
  • Time Commitment:  10-15 hours/week (varies with Production deadlines)

Communications Team

Communications Director (1)

The Publicity Director will be responsible for:

  • Leading the publicity team including associates and the social networker
  • Promoting awareness of Juxtaposition at the University of Toronto throughout the campus
  • Developing a PR plan along with the Editor-in-Chief (Publicity) -including press releases to University of Toronto publications and web sites;
  • Networking initiatives throughout campus (including classroom presentations, to department heads and faculty members, and at relevant campus events)
  • Devise a structures work plan along with the Editor-in-Chief and ensure all objectives are being met in a timely fashion.
  • All activities undertaken and planned should be documented and updated.

Skills preferred:

  • Highly motivated, efficient in networking and communication, and dependable follow-through on tasks taken up
  • Time management, organizational and teamwork.
  • Time Commitment:  5 hours/week; attendance to all general meetings recommended.

Communications Associates (2)

The Publicity Associate will be responsible for:

  • Working with the publicity team, including other associates, the Publicity director and the social networker
  • Helping the Publicity Director to develop a PR plan along with the Editors-in-Chief
  • Helping the Publicity Director in executing Juxtaposition’s PR plan
  • Promoting awareness of Juxtaposition at the University of Toronto throughout the campus
  • Coordinating with the Social Director to ensure all events are effectively publicized

Skills preferred:

  • Time management, organizational and teamwork.
  • Previous publicity experience
  • Time Commitment:  3 hours/week; attendance at all general meetings recommended.

Social Networker (1)

The Social networker is responsible for:

  • Overseeing all social networks of Juxtaposition
  • Updating Facebook and Twitter account with global health news
  • Updating the accounts with developments in Juxtaposition and Toronto Thinks
  • Informing the Juxtaposition audience about global health events in Toronto
  • Updating the accounts regularly. i.e Facebook once every business day; Twitter several times a day

Skills preferred:

  • Teamwork, communication, and strong follow through are required.
  • Experience with social networks platforms is required
  • Time Commitment:  3 hours/week (will increase during month of production); attendance to all meetings recommended.

Web Master (1)

The Web Master will be responsible for maintaining and regularly updating the Juxtaposition website.

Skills preferred:

  •   Teamwork, communication, and strong follow through are required.
  •   Experience with HTML and Photoshop highly recommended
  •   Time Commitment:  3-4 hours/week (will increase during month of production); attendance to all meetings recommended

Event-Planning Team

Event-Planning Directors (2 positions)

The Event-Planning Directors will:

  • Engage in on-going communication with Editors-in-Chief, Publicity Directors, Sponsorship Directors, and Administrative Director;
  • Work with the Publicity Directors to raise awareness of Juxtaposition Global Health Magazine;
  • Work with Publicity Directors to plan campus-based events to promote the magazine.
  • Monitoring all finances of the Juxtaposition chapter and keeping the budget updated on the Excel spreadsheet along with the Sponsorship Director(s).
  • Presenting bi-annual financial reports with a breakdown of all monies spent to the Editors-in-Chief.

Skills preferred:

  • Highly motivated, networking, communication and strong follow through strongly required.
  • Time management, organizational experience and teamwork.
  • Time Commitment:  4 hours/week (will increase close to event dates); attendance to all executive meetings

Event-Planning Associates (2 positions)

The Event-Planning Associates will:

  • Contribute with ideas for new events;
  • Work with the Event-Planning Director to plan Juxtaposition events;
  • Help the Event-Planning Director to research and estimate event costs;
  • Help coordinate logistics for events

Skills preferred:

  • Time management, organizational experience and teamwork.
  • Time Commitment:  2 hours/week (will increase close to event dates); attendance to all executive meetings

Writers-in-Residence

Reporters (2):

The Reporters will be responsible for reporting on events and lectures related to global health throughout the city.

In addition the Reporters must be willing to

  • Contact organizations ahead of time to gain press privileges and request for interviews
  • Ensure that the reports are high quality and unbiased;
  • Coordinate with editorial staff members;
  • Work closely with the Managing Editor, and co-EICs
  • Observe the editorial deadlines; and
  • Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required.
  • Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief.
  • Attend all appointments organized by Managing Editor and Editor-in-Chief (Editorial).
  • Comply with Editorial procedure, deadlines and editorial review process.
  • Receive Performance Review from Managing Editor

Skills preferred:

  • Strong knowledge global health and development
  • Experience with leadership, teamwork, and networking (resource utilization).
  • Flexible schedule with interest in attending events throughout the campus.
  • Previous writing experience is required.
  • Copy editing and proofreading skills;
  • Excellent English‐language writing skills, including knowledge of the Chicago Manual of Style;
  • Detail‐oriented with strong organizational skills;
  • Ability to work under deadlines; and
  • Must be a team player and communicate effectively with staff members.
  • Time Commitment:  2 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Staff Writers (2):

The Staff Writers will be responsible for submitting engaging editorials to the magazine regularly, at least 2 pieces per semester per Staff Writer.

In addition the Staff Writers is responsible for

  • Soliciting authors during the production cycle
  • Ensure that the articles are high quality, unbiased, and of significant value.
  • Coordinate with editorial staff members
  • Work closely with the Managing Editor, the Reporters, and the co-EICs
  • Observe the editorial deadlines
  • Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required
  • Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief
  • Attend all appointments organized by Managing Editor and Editor-in-Chief.
  • Comply with Editorial procedure, deadlines and editorial review process.

Skills preferred:

  • Strong knowledge global health and development
  • Experience with leadership, teamwork, and networking (resource utilization).
  • Previous writing experience is required.
  • Copy editing and proofreading skills
  • Excellent English‐language writing skills
  • Detail‐oriented with strong organizational skills
  • Ability to work under deadlines
  • Must be a team player and communicate effectively with staff members
  • Time Commitment:  2 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Sponsorship Team

Business Manager:

The Business Manager will be responsible for:

  • Seeking potential sponsors for the magazine outside the UofT campus.
  • Soliciting people/organizations to advertise in the magazine, as a potential source of income.
  • Devise a template of all organizations, and groups contacted to enhance the sponsorship documentation process.
  • Strategize with Editor-in-Chief on which departments and student groups to target for collaboration.
  • Apply to various UofT grants and scholarships;
  • Soliciting other campus groups to advertise in the magazine, as a potential source of income.
  • Work with the Editors-in-Chief and the Treasurer to assess the needs of the group, and brainstorm and develop a Sponsorship strategy and target groups to contact.
  • Documenting all work involving networking with potential funders (i.e. Contact information, procedures, deadlines of funding applications, etc.)

Skills preferred:

  • Highly motivated, networking, communication and strong follow through strongly required.
  • Time management, organizational and teamwork.
  • Previous experience with grant writing and sponsorship is required.
  • Time Commitment:  5 hours/week; attendance to all general meetings recommended.

Sponsorship Director (1):

The Sponsorship Director will be responsible for:

  • Seeking potential sponsors for the magazine outside the UofT campus.
  • Soliciting people/organizations to advertise in the magazine, as a potential source of income.
  • Devise a template of all organizations, and groups contacted to enhance the sponsorship documentation process.
  • Strategize with Business Manager on which departments and student groups to target for collaboration.
  • Apply to various UofT grants and scholarships;
  • Soliciting other campus groups to advertise in the magazine, as a potential source of income.
  • Work with the Editors-in-Chief and the Treasurer to assess the needs of the group, and brainstorm and develop a Sponsorship strategy and target groups to contact.
  • Documenting all work involving networking with potential funders (i.e. Contact information, procedures, deadlines of funding applications, etc.)

Skills preferred:

  • Time management, organizational experience and teamwork.
  • Previous experience with grant writing and sponsorship is required.
  • Time Commitment:  5-10 hours/week; attendance to all general meetings recommended

Productions Team

Production Editor (1-2):

The Production Editors will work closely with the Editors-in-Chief and Managing Editor to:

  • Establish production timeline for upcoming issues
  • Update/create the production template for print and on-line versions of the magazine.
  • Design cover material and create per‐issue templates, updating all necessary fields as required including dates, issue number, instruction for contributors and copyright information;
  • Input editorial content and photos for publication under the supervision and direction of the Editors-in-Chief.
  • Liaise and coordinate with the Editorial Division to ensure efficient manuscript transfer;
  • Compile issue in accordance with set standard quality, agreed schedules, and agreed standards;
  • Review proofs for design and formatting early prior to the press date and provide feedback to improve the look and consistency of typesetting and layout;
  • Troubleshoot output;
  • Consider and incorporate feedback from Editors-in-Chief and Managing Editor.
  • Mentor an associate Production Editor.
  • Aid Production Associates and Photo Editor in the creation of section‐specific materials as required;
  • Set-up a meeting with all executive members for initial review of the final template (once all articles and photos have been inserted.)
  • Participate in the magazine’s general meetings as well as conducting regular meetings with the production team or the Editor‐in‐Chief when required.

Skills preferred:

  • Previous experience producing professional documents using Adobe In-design or  Quark Express
  • Ability to work on a stringent timeline and ensure drafts are completed by established deadline.
  • Project management experience is an asset;
  • Editorial skills (copy editing and proofreading) with high attention to details;
  • Experience in graphic design;
  • Ability to work under deadlines; and
  • Must be a team player and deal effectively with executive members
  • Time Commitment:  10-15 hours during production weeks

Editorial Team

Managing Editor (1):

The Managing Editor will aid in the development of the magazine’s content and overall production. He/she will work closely with the Editors-in Chief (Editorial) and will be heavily involved in:

  • Project planning and scheduling of the issues alongside Editor-in-Chief (Editorial), and Associate Editors.
  • Provide leadership to Associate Editors, Copy Editor and in some cases, writers.
  • Organize editorial meetings with Editor-in-Chief (Editorial)
  • Arrange meetings with all Section Editors as needed.
  • Take a leadership role when establishing the call for writers.
  • Setting up and facilitating editorial team meetings along with Editor-in-Chief (Editorial)..
  • Initial screening submissions independently and along with Editor-in-Chief (Editorial).
  • Engage in weekly meeting with Editor-in-Chief (Editorial) to update on editorial and production progress.
  • Working alongside Editor-in-Chief (Editorial), to finalize article line-up for upcoming issue and coordinating the dissemination of articles to copy editors.
  • Editing of articles when necessary (i.e. Section Editor inability to complete tasks may require managing editor to step in and complete the work).

Skills preferred:

  • Experience with leadership, teamwork, project planning, networking, resource utilization and management;
  • At least one year previous work on the Juxtaposition Editorial team or within another publication
  • Prior experience with editorial review process
  • Ability to interview incoming members for various positions using the standardized interview procedure
  • Excellent English language writing skills
  • Detail-oriented with strong organizational skills;
  • Ability to work under deadlines; and
  • Must be a team player and communicate effectively with staff members.
  • Time Commitment:  4 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Associate Editors (5):

The Associate Editors will be responsible for editing all submissions assigned to them by the managing editor.

In addition, the Associate Editors must be willing to:

  • Commission articles (max. of 5), IN ADDITION to proofreading, reviewing, fact checking and minor copy editing;
  • Ensure the manuscripts adhere to the magazine’s house style;
  • Maintain and safeguard the editorial quality and standard of the magazine;
  • Coordinate with other editorial staff members; and
  • Work closely with the authors, the Managing Editor and Writers-in-Residence;
  • Observe the editorial deadlines; and
  • Participate in the magazine’s general meetings as well as attending weekly meetings with the editorial team or the Editor‐in‐Chief when required.
  • Attend all Editorial related meetings organized by Managing Editor and Editor-in-Chief (Editorial).
  • Attend all appointments organized by Managing Editor and Editor-in-Chief.
  • Organize appointments with writers as needed throughout the Editorial process.
  • Comply with Editorial procedure, deadlines and editorial review process.
  • Receive Performance Review from Managing Editor

Skills preferred:

  •  Strong knowledge of section area and ability to identify relevant, current and novel topics that fit within Juxtaposition’s mandate and objectives.
  • Experience with leadership, teamwork, and networking (resource utilization).
  • Previous editing experience recommended.
  • Prospective Section Editor must have expertise in the section for which s/he is interested in applying;
  • Copy editing and proofreading skills;
  • Excellent English‐language writing skills, including knowledge of the Chicago Manual of Style;
  • Detail‐oriented with strong organizational skills;
  • Ability to work under deadlines; and
  • Must be a team player and communicate effectively with staff members about copy.
  • Time Commitment:  3 hours/week; may increase prior to and during month of production; must attend all meetings. (More intensive during times of production).

Administrative Team:

Administrative Director (1):

 The Administrative Director(s) will work closely with the Editors-in-Chief to plan meetings. He/she will:

  • Attend all general meetings as well as sponsorship, publicity and production meetings.
  • Consolidate all meeting minutes and post them on Google groups, email to Executive team (Executive and Editorial staff) to keep abreast of Juxtaposition work and file for documentation in the Juxtaposition office.
  • Maintain an up-to-date list of all members (containing names, e-mail addresses and phone numbers of Executives, Editors, writers, and faculty advisors for the current year)
  • Be responsible for maintaining the listserv (ie. sending out call for writers, meeting dates and times and general information).
  • Checking the Juxtaposition email account on a daily basis and sort and forward emails to appropriate staff members.
  • Ensure office space and supplies are adequately maintained.
  • Rectify all listserv, email and internet malfunction issues.
  • Book rooms for meetings in a timely fashion.
  • Complete tasks as delegated by editors-in-chief

Skills preferred:

  • Time management, organizational, teamwork, communication and follow through strongly required.
  • Time Commitment:  5-10 hours/week; may increase prior to and during month of production.

Toronto Thinks Executive Team:

Co-directors of Toronto Thinks (2):

The co-directors of Toronto Thinks will be responsible for:

  • Leading Toronto Thinks executive team
  • Planning the conference and deadlines for teams
  • Choosing a theme for the competition along with the Case-Guide Writing Directors and the Strategic/faculty Advisors
  • Responsible for all aspects of sponsorship, publicity, case-guide writing and logistics
  • Managing the team and ensuring all deadlines are met
  • Creating a final report of the competition and a transition document
  • Interview next years co-Chairs candidates along with the Editors-in-Chief and create a shortlist of eligible candidates

Skills preferred:

  • Experience with leadership, teamwork, project planning, networking, resource utilization and management;
  • At least one year previous work on the Toronto Thinks team or any conference planning executive team.
  • Familiarity with University of Toronto policies
  • Excellent communication skills (e.g., ability to meet with Faculty and Department heads when representing the competition, and resolve conflicts with staff member)
  • Ability to interview incoming members for various positions
  • Time Commitment: 10-20 hours/week (varies with deadlines)